How to Manage Business Travel Expenses
cutting down on your business travel expenses
Travelling is great! Everybody loves it, no matter if it comes to sunny beaches,
culturally-rich sites, or snowy, fresh-aired mountains. However, travel is always expensive – no matter if you’re
visiting a town nearby, or a country way across the world.
Business travel is even more inconvenient – you get
to spend a lot of cash, without experiencing a location to its fullest, engaging in tedious and costly activities.
It will always make you go out of your daily budget and spend more money than you would if you were to stick to
areas you find familiar. However, nowadays, there are many ways you can achieve cutting down on travel
I know this sounds counter-intuitive, but the best way to cut down on business
travel costs is to reduce the need for travel in the first place. Videoconferencing is a new, innovative way to
save a whole lot on unnecessary business excursions. Nowadays, online meetings are just as efficient as talking to
a client or a business partner in person.
has a sad history behind it. When it was pioneered, back in the early 90s, the idea might have been a bit too
early to meet the demand. The connections were significantly (and this is an understatement) slower that they
are nowadays and the glitches were more than a common thing.
This led to old-school businessmen regarding the idea as unprofessional, which is
why videoconferencing is picking up in pace only as of lately. Fear not though, this gives you, as a young
entrepreneur a great advantage in terms of spending less money than the hard-boiled non-believers in such a way of
Sometimes You Have to
There are some instances, in which you really cannot avoid travelling – such as
doing business with one of the mentioned old-school businesses, or physical goods transactions. Luckily, there are
many ways to trim the costs, even when travel is unavoidable.
Booking in advance
Reserving your resting
spot early is one of the best ways to avoid unnecessary monetary troubles. Airlines, as well as hotels offer
discounts to booking in advance, generally two weeks ahead.
Using a less obvious airport
Most business travel nowadays is done via airplanes. Therefore, if you have a
choice, try using a less obvious airport. All in all, you have to calculate – your air trip isn’t your only cost;
you have to take cab fairs or rental car costs into account to, so planning ahead is the main way to dwindle the
Finding a temporary flat mate is more than forgiving in terms of your
budget. Choose to share accommodation, using a variety of options available online nowadays and you’re looking for a much more
affordable travel expense.
Although these cost money, they tend to be more than worth a buck. Instead of
diverting your attention from business, find a travel professional who will find you the best possible deal. It is
a valid investment and more often than not, you will end up spending less money than you would when organizing the
trip on your own – these experts usually have connections and offer great deals!
Bring only the necessary personnel with you. Although group discounts are more
than present, you should always look to account for other expenses that might ensue, such as food and
The key to coming up with a less expensive business travel is to avoid travelling
in the first place. If the trip turns out unavoidable, well, you’ll have to do quite a bit of planning. Fear not
however, seeing as how following this guide will doubtlessly greatly dwindle your travel costs.
All above images courtesy of
Creative Commons and Pixabay
Diana Smith is a full time mom of two beautiful girls and a passionate writer. In her free time she
enjoys writing about a variety of home and small business subjects, including marketing and